Executive Secretary

About the Job

As the Executive Secretary to a C-level executive, you will provide high-level administrative support and contribute to the smooth functioning of various departments. Your role will involve managing meeting schedules, travelling and logistics, team events and other secretarial and administrative support for the team.

Key Responsibilities

• Manage the C-level executive's schedule, communications, and inquiries to ensure smooth coordination
• Prepare and organize financial and corporate documents, reports, and presentations with accuracy
• Maintain confidentiality of sensitive financial and corporate information
• Facilitate effective communication between the C-level executive and internal/external stakeholders by coordinating meetings, conferences, and travel arrangements
• Identify opportunities to streamline processes, implement best practices, and enhance efficiency in administrative tasks
• Provide administrative assistance and support for team events

Requirements

• Bachelor's Degree in Business Administration, Finance, or related field
• Proven experience in supporting C-level executives, preferably in MNC
• Strong organizational skills with attention to detail and the ability to multitask effectively
• Discretion and professionalism in handling confidential information
• Excellent communication and interpersonal skills
• Proficiency in MS Office suite and financial software applications
• Good command in written and spoken English and Chinese