Leasing Clerk

Key Responsibilities

• Assist in reviewing tenancy agreements, renewals, and related leasing documents

• Maintain accurate leasing records and databases
• Handle rental and utility payment administration for retail stores
• Receive, review, and verify debit notes from landlords to ensure accuracy against tenancy terms

• Communicate directly with landlords regarding rental-related matters such as to follow up on missing debit notes, clarify discrepancies, and confirm rent concessions or refunds

• Submit verified documents to Finance department and provide item-by-item explanations where breakdowns are unclear
• Coordinate with Hong Kong & Macau Finance team to track cheque issuance and ensure payments meet critical deadlines
• Arrange urgent cheque collection from Head Office and deliver payments directly to landlords when required
• Prepare, verify, and distribute cheques to branches, landlords, or banks within tight timelines
• Perform runner / courier duties including cheque delivery, posting, and bank-in
• Maintain accurate master records for debit notes, payments, finance order numbers, cheque details, and handover dates
• Handle invoices data input into internal systems
• Provide general clerical and administrative support to department as assigned

Requirements

• Diploma or above in Business Administration, Property Management, or related disciplines
• Minimum 2 years’ relevant experience
• Experience in handling payments, invoices, or rental administration is an advantage
• Proficient in MS Word and Excel
• Good command of English and Chinese; Cantonese required
• Detail‑oriented, well‑organized, and able to handle multiple tasks independently
• Willingness to perform outdoor duties
• Reliable, well-organised, and able to complete verification work within tight timelines