Senior Officer, Office Administration

About the Job

We are seeking a proactive and experienced Senior Officer, Office Administration to support and oversee daily office administration and facilities operations across our corporate offices. The successful candidate will play a key role in ensuring a safe, efficient, and well-maintained workplace environment, while supporting the administrative needs of a fast-paced and dynamic organization.

Key Responsibilities

• Manage daily office administration operations to ensure smooth and efficient workplace services.
• Oversee office facilities, repair and maintenance, cleaning services, office supplies procurement, and workplace safety compliance.
• Coordinate with vendors and service providers to ensure service quality and cost effectiveness.
• Assist in developing and implementing office administration policies, procedures, and workplace guidelines.
• Monitor company vehicle administration, including licensing, insurance renewal, maintenance, and usage records.
• Support office renovation, relocation, and workplace improvement projects as required.
• Prepare internal circulars, staff notices, reports, and management summaries.
• Monitor departmental budget utilization and assist in cost control initiatives.
• Supervise administrative support staff and outsourced service providers.
• Perform ad hoc assignments as assigned.

Requirements

• Degree holder in Business Administration, Facilities Management, or related disciplines.
• Minimum 5 years' relevant experience in office administration, facilities management, or workplace services within a sizable organization.
• Experience in vendor management, contract administration, and office facilities management is preferred.
• Excellent problem-solving, strong interpersonal and communication skills.
• Well-organized, flexible, detail-oriented and independent.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Good command of spoken and written English and Chinese.
• Candidate with less experience will be considered as Administration Officer.